Office of the University Registrar

The Office of the University Registrar (OUR) is a service unit of the University. It attends to the needs not only of the students but also of the faculty, personnel, parents, alumni, and the general public. Furthermore, it serves the students before, during, and after their stay in the University - from the time of application, to admission, to every registration period, through graduation or withdrawal from the University, and even after they leave the University.

In general, the OUR screens undergraduate applications for admission, issues official transcripts of records, maintains records of students, and in coordination with each college administration and other University offices, registers qualified students and attends to preparations relative to graduation. It also renders secretariat services for the University Council and some of its committees. Moreover, the OUR is in charge of information materials such as the general catalogue and information bulletin.

The OUR maintains the academic records of students enrolled in the University; and evaluate the records of candidates for graduation and for honors. It issues certificates of completion of requirements and units earned. The OUR also processes applications for deferment of enrolment, honorable dismissal and student clearance, prepares and issues transcripts of records.

The billing and assessment aspects of registration and other registration needs of the students are handled by the OUR in collaboration with the colleges and OSA. It prepares statements of accounts for scholars and processes the refund vouchers of students who either withdraw, had a change in STFAP bracket assignment or were over assessed in their registration.

The OUR is also in-charge of the maintenance of all University Council proceedings, as well as excerpts of BOR meetings and such communications that need to be filed for record purposes.


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